Do you know what constitutes a real social media emergency? Have you ever been asked to step in, or step up, without much previous notice, and yet be expected to work at all hours of the day and night at the drop of a hat, because the client says so? Do you want to know how you can prevent last-minute client emergencies? We will learn together!
What would you do?
What would you do if you were a (freelance) social media manager and you just got a text from a client on Christmas Day (or any other major holiday for that matter) in which the client is requesting you share or post something insignificant for them, right this instant? To lay it our clearly; the client asks you to do something that is not in line with your overall social media strategy and something that certainly does not warrant a Christmas Day text exchange, something that should have been discussed weeks ago during your holiday marketing planning session.
1) Ignore the text and not respond at all.
2) Answer the text but tell your client you are off today.
3) Calm down and stay professional. Respond and process the request.
4) Immediately reconsider the relationship with that client.
5) Other ________
This is a real question about a real situation, recently asked in our Social Media Managers Facebook Group.
In this article, we will be looking at the pros and cons of responding to unreasonable client requests. We will also look to see if there is a way to prevent a client from making their emergency your emergency.
Before we look at how to best prevent last-minute client emergencies, let us look a bit closer at different approaches to the above mentioned Christmas message. We checked some of the answers given in the Facebook group to see what the general feeling was towards this type of behavior.
Several social media managers indicated they would not respond to a text message received on a holiday, under any circumstances.
Other social media managers found it best to respond but suggested you only need to respond to say that the request was received. The message should be a clearly stated sentence relaying that the request would not be processed until a later date, due to the holiday.
Then there were a few social media managers who answered that as they do not like conflict they would be answering the text and/or call and get the work done.
We didn't hear from anyone who advocated ditching the client over this occurrence. We do recommend that if this behavior is part of a continuous cycle of procrastination and undesirable client behavior, you go and have a chat with your client as soon as you are back to work.
Here is the hard truth:
Responding to an unreasonable client request is reactive.
Preventing an unreasonable client request is proactive.
Thefore, be proactive in your communication, and set firm boundaries.
Let's find out exactly how social media managers prevent last-minute client emergencies from becoming their emergencies.
Here are 10 practical, tried-and-true ways to prevent last-minute client emergencies
When you first start out as a social media manager, you might be under the misunderstanding that you need to be available to your clients 24/7. This should never be the case as this is not sustainable for a long period of time. Everyone needs to take time off, sometime. Whether that includes evenings, holidays, weekends, vacations, any or all; we all deserve to unplug.
Here is the recap of what seems to work well for social media managers to prevent last-minute client emergencies:
If you are not sure about what your client is asking you to do is reasonable, you should listen to your gut. If you're not sure, most likely the request is not appropriate. Check out these client stories.
“I was recently added to a group text by a team member of an agency I work for. One night at dinner my phone would not stop dinging – by the time I finished dinner and looked at my phone I had 30+ messages. That is the last time anyone on any team I work on gets my cell phone number.”
“I had a client text me a request after I gave birth to my son; 5 days after the birth of my son. (I was on maternity leave) Even asking if I was in the office because I was playing on my personal Facebook page. We broke up after that.”
“As a freelancer, I work remotely in a home office. My local clients, however, are a bit spoiled with my attention. When I worked from Europe one summer (to visit family) two of them complained that ‘they were paying for my vacation' even though all social posts went out on time. I had made the mistake of friending them on Facebook and they saw my (weekend!) European fun! After that, I set up my profile so they couldn't see my ‘fun' posts in Europe anymore. The work got done and they were none the wiser.”
“Nothing like being lectured for liking one Twitter post that wasn't directly related to our company. The complaint was so petty.”
“Today, I got a series of five texts from a client. It is Christmas Day! After venting to my boyfriends at the disrespect I felt for asking me to do things during my personal family time, I told them I wouldn’t be working on Christmas and would help them tomorrow.”
“A client I had asked me to lower my prices because “someone they knew” was offering to do their social media for cheaper. I then suggested they hire that person and lose my number.”
“I was informed my client was about to hire a new web person. We were to work together. When asked about his team, he got so defensive he went on the offensive and verbally attacked me. Turns out he was a salesperson who'd done a great job selling himself but didn't know the first thing about websites. I exposed him for who he was and quickly decided to lose the client.”
“I received a request to ‘add a few platforms' to my workload, even though my contract stated I was only in charge of two. When I referred to the contract they said to ‘just automate it those other platforms'. I spent way too much time educating that client before throwing in the towel.”
“With a November 1 deadline for content for the Thanksgiving newsletter, I tried getting content from the client all of October. I emailed back and forth to ask for all the content, which never materialized. I kid you not. Wednesday afternoon before Thanksgiving I received it all in one email. Needless to say, I was out of the office and already baking pies with my kids. No email newsletter went out, of course!”
If you have had a problem with clients and were successful and learned to prevent last-minute client emergencies, we want to know about these strategies and we know our readers do as well! If you found a great solution, we sure would like you to share that with our community. Comments welcomed below!
I am a Certified Social Media Manager, Strategist, International Keynote Speaker, Organic Specialist and Agile marketer! Blogging is my creative outlet. Running, hiking and skiing are how I recharge. You'll recognize me on stage and online by my always present orange glasses, a nod to my Dutch heritage.